FORWARD MOMENTUM ACQUIRED!!!!!
After a couple months silence on this I decided to take the initiative and call fish and game for a scientific collecting permit for scouting locations for the convention, and I got my application. This is a major step forward as it means I can stop feeling trapped by rules changes and lack of replies and start moving forward.
It was odd hearing the guy talk, he tried explaining collecting rules to me for the convention itself (I told him convention rules and permitting that was Fritz;s job) and he kept contradicting himself.